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Inaugural Annual General Meeting

12th September 2017 @ 6:00 pm - 9:00 pm

Following our summer break, the interim organising committee has arranged to hold a public AGM for Web Matters. This AGM will allow us to finish the last remaining legal requirements needed for Web Matters to come into existence as a formal organisation.

Once those details are addressed, we will move on to the wider scope and focus of the organisation and the people involved in it.

In other words, this meeting will mark the birth of Web Matters as a functional and active organisation. We need you to be a part of it.


The AGM will take place on Tuesday 12 September at 6:00 PM in the Events Space at CodeBase in Edinburgh. All are welcome.

We are hoping to get the room’s built-in video conferencing working for those who cannot attend in person and will share those details once we have them.

The event is BYOB and BYO food. We hope to be finished by 9 PM,

Office Bearers

Over the summer the organising committee has registered Web Matters as a private limited company. We exist.

In order to fulfil our obligations as a private limited company, we are required to elect three office bearers holding specific roles. We are now opening up these roles for nominations. You are welcome to nominate yourself. Please be aware, however, of the following:

  1. These roles are voluntary and uncompensated.
  2. These roles carry legally binding obligations regarding organisational governance.
  3. Your details will be available online through Companies House.

These roles are:

  • Chairperson
  • Treasurer
  • Secretary

You can read a description of all three roles here (.docx).

To put yourself forward, please visit the #committee-nominations channel in our Slack group and let us know

  1. Why each role interests you
  2. What you would bring to the role
  3. How you would use the position to support the work of Web Matters.

All office bearers will be voted on by the membership at the AGM.

On the subject of membership…


While anyone has been welcome to get involved with Web Matters to date, as of the AGM the involvement switches to formal membership.

This is important for legal reasons and for political purposes as well. When we make representations on behalf of our membership, that cannot be an abstract concept about a Slack group. It must be on behalf of actual, countable people.

As we have already determined, membership is open to individuals (not to companies). This is so that the many members of our industry who work entirely through freelance and/or short-term contract roles, and who are never affiliated with any employer, can still be a part of an industry body.

Anyone who makes a living working on the web, in any role, on any platform, is welcome to join.

We have set membership dues to start at £20 per annum. This will help to cover our basic operating expenses such as room hire; as grateful as we are for the favours we have blagged to date, we know we can’t count on them forever.

We will open up a page on the Web Matters web site to join and pay in dues at the AGM. We are currently finalising the paperwork in setting up our bank account, which of course has to exist first before you can put your dues into it.

Articles of Association and Draft Manifesto

The last legal tick-boxes will be the acceptance of our articles of association and our draft manifesto. The articles of association have been drafted by an Actual Lawyer, with many thanks. The draft manifesto was a joint collaboration earlier this year, again in the Slack group.

To save time on the evening, if you have thoughts or comments on these, please comment on them in the #agm-2017 channel of our Slack group.

Those, then, are the legal tasks. Once these are complete, we will move on to the general discussion of how Web Matters will work.

The real work: Committee Members

In addition to the roles formally required by law, we will also discuss appointing additional Committee members to handle specific tasks.

Unlike office bearers, these are not legally accountable roles searchable through Companies House. For everyday functions, though, they are just as important.

These could include a membership administrator, a press liaison, a policy officer, or whatever the membership determines might be necessary. Again, this will be for the membership to decide.

The real work: Areas of focus

It would be all too easy for us to spend our time tilting at windmills. However, we want to do things the right way.

At the AGM we will determine what areas of focus Web Matters will work on for our first year of work. These could include specific issues, general areas, or a defined number of projects.

The real work: regional chapters

Finally, we want Web Matters to run on a distributed model, and at this meeting we’ll discuss what resources we need to put into place to make that happen.


12th September 2017
6:00 pm - 9:00 pm
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38 Castle Terrace
Edinburgh, EH1 2EL United Kingdom
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